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Driver Management in TG

Written by Matthew Clark-Massera

Updated at April 29th, 2024

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  • Speed Monitoring + Driver Behaviour

Table of Contents

Add a Driver Link Driver to User Managing Licence Expiry

Drivers can be added within Telematics Guru for several purposes:

  • To link a Driver Name to an Driver ID tag or other identifier
    • When a driver scans their tag on a device + compatible Driver ID reader - the driver name is shown against the trip and against the live view pop-up. 
    • Resources:
      • Driver ID Options
      • Driver ID + Immobilisation Set Up
  • For use with Time and Attendance
  • Logbooking

Add a Driver

  • Go to Admin → Drivers
  • The driver list is shown

     
  • Click on New, a dialogue appears


     
  • Enter the relevant details and Save or
  • Save & Assign Assets - to select the assets which the Driver is permitted to use


     
  • ‘Use’ in this context refers to the concept that when this tag is scanned, the vehicle immobilisation will shut off and the asset can be started - as per Driver ID + Immobilisation Set Up

Link Driver to User

When creating a driver, there is the option to link this driver to an existing user. This is to support app-based functionality. 

  • Logbooking: 
    • Each Trip has a ‘Driver’ associated
    • A User account is required so the Driver can log into the app, and mark a trip as business/private.
  • Time and Attendance:
    • A ‘Driver’ Logs on and Off for work - and appears in the Time and Attendance Module as such
    • A User account is required so this Driver can log into the app and log on/off to track their hours. 

To link a driver to a user:

  • If no user account yet exists, we can INVITE the user from the driver list

     
  • If a user account already exists, go to Admin → Users
  • Edit the User, and at the bottom of the dialogue associate the relevant driver


     

Managing Licence Expiry

  • We can use the Driver List report to report on Drivers who's licence is expired or close to expiry. 
  • We many want to disable these drivers in the Driver List - such that they are then unable to use any company assets with an expired licence. 
     
  • Run the Driver List Report from the reports page

     
  • This report can be customised to sort by expiry date and display time to expiry. 
     

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