TG - Asset Billing, Admin and Billing Reports

TABLE OF CONTENTS

OEM Billing

For information about OEM billing - see OEM Billing - this article covers the billing if you are using a 3rd party platform instead of TG, or in addition, with a Splitter/Multi-Connector

Asset Billing

It is important for partners to note that billing is according to Active Assets. An asset will be billed under the following conditions:

  1. An asset is active in an organisation, for any length of time, in a given month (i.e. not disabled) 
  2. AND it has a serial number
  3. AND it has connected at least once after adding to the manage assets page - i.e. the Last Connected date is not "Never Connected" 

Assets are typically billed for at the end of a calendar month - Telematics Guru is "post paid". There is no pro-rating

Invoices can be expected in the first few days of the following month, for use of TG in the previous month. This is regardless of whether the device connects to Telematics Guru in the month. This means that if the 3 conditions above are met, and the device does not connect in the month, it will still be billed for. 

Disable Unused Assets!

So the above means that if you have an active asset, which connects in a few times, and then you deactivate the device to stop it connecting (e.g. shut off the SIM or remove batteries/power) - it will still be billed for until you disable the asset in TG - even though its not connecting in! 

This is equivalent to if you had a mobile phone plan and just turned your phone off - you have to let the telco know to cancel the service!

It is the partners responsibility to disable assets that are not used, or clear the asset data.

Another important distinction is that Asset Device. I.e. if you have 10 of our devices, there are scenarios where you can be billed for greater than this number of assets in Telematics Guru. Since the Asset is the entity in the software platform, not the physical device. 


Pay-Per-Message (PPM) Billing

Telematics Guru has a few different billing plans. These are discussed here: Asset Billing Plans

For PPM, there is a monthly fee per asset, and then a fee per message (pooled across the whole partner account). Our devices may upload records in batches. The charge is not per upload, but per record. 

E.g. an Oyster2 may record a GPS position every 2 minutes while on the move, and connect and upload every 30 min. So after 4 hours, there will be 8 uploads, but 120 messages is what is charged for. To put it another way, each line in the Assets -> Telemetry view corresponds to a message. 


Disabling Billing on Assets in Telematics Guru

To cease billing for an asset, simply disable this asset in Telematics Guru. History is preserved. You will be billed for this asset on the 1st of the month following deactivation, and then it will end (provided the asset remains deactivated). 

The first way to disable billing for assets in TG, is to disable the Asset from the Asset Management page

  1. Assets->Manage Assets
  2. Click the settings gear on the far right for the device.
  3. Click Disable Asset

Or, clear the asset data. This is useful if the device has been tested before deployment. After testing, clear the data to set the last connected date to "never". This will not be billed for. Note that this will delete any history and it cannot be recovered!

  1. Assets->Manage Assets
  2. Click the settings gear on the far right for the the device.
  3. Click Clear Asset Data.


Video sequence


Billing Examples

Provisioning Assets - when will I get my first bill?

TG assets are post billed. So the bill you receive on the 1st of the month is for usage during the previous month if the 3 conditions are met. So a few examples:

  • In January, I create an asset in TG. I then insert a SIM and batteries and it connects in. In TG, the "Since Connected" date in the asset list changes to "Now".  I am billed for this asset on the 1st of Feb. 
  • In January, I follow the same process. 2 days later, after the asset has connected in, I deactivated it. I am still billed on the 1st of Feb. Since the asset was active during the month and connected in. 

Testing Devices - How do I avoid a bill? 

The second scenario above tells us that if we simply get a device online only once - we will still be billed for a full month. We may want to provision a device, and check that it connects into TG as part of the provisioning process.

So, to allow for testing without being billed, we can do the following:

  1. Add the asset to TG, have it connect in to test and verify connectivity. 
  2. Once done, disable the asset
  3. Clear the asset data 

If the asset data is cleared, this has the effect of clearing the last connected date from the database, so condition (3) is not met, and there is no bill for the month. 

Warning - Cached Data

If an asset is still powered and operational, but disabled in TG, and the connector in OEM is still set to send data to Telematics Guru, the device will still be attempting to upload data to TG. 

This upload will fail, and the device by design will store its data. If it is re-enabled in TG at a later date, all this stored data will be uploaded when it next connects. This can have unintended consequences of sending many messages through, (for devices on PPM, causing unexpected charges) - or simply just mean there is unwanted trips/other data in the system that aren't relevant to the user. 

To avoid this, set the connector to "None" in OEM by selecting the device and clicking on  Device Operations and 'Set Connector' then type in or select "None"

This will allow the device to upload its data to OEM where it will be discarded.
If your connector is locked, (coloured blue) contact Digital Matter support for assistance.

For instructions on setting the connector, see HERE.


Edge Cases

Consider this scenario: A rental company hires equipment. They have Digital Matter devices on their equipment, and when they hire their equipment out to their customers, they provide them with TG access for tracking. 

So they have an organisation for Customer A (for access to assets when they are on hire), and another for Customer B. Consider this scenario:

  • A piece of equipment, with a tracking device is hired out to Customer A, at the start of the month.
  • So an asset is created in TG, in Organisation A. 
  • 2 weeks later (middle of month) - it is rehired to Customer B. 
  • This is still the same piece of equipment, and the same device (serial). 
  • To move the device to organisation B, we must deactivate it in A, and then create a new asset in B. 

So at the end of the month, we had one asset active for 2 weeks in Org A, and then another, separate asset in organisation B. So although we had only 1 device, we receive a bill on the 1st of the following month for 2 assets. 


Admin/Billing Reports

Telematics Guru has a few reports which partners can use to identify which assets are being charged for, and on-bill their clients. These are grouped under the "Admin Reports" section. 

These reports should be run from the partner's home organisation. If you do not have access to any of these reports in this org, contact our support team and we can enable them. Descriptions of each are in the sections below. 

Note: Billing is done on the 1st of the month

The billing is calculated across all TG servers on the 1st of each month, 00:00 UTC. When scheduling a report, keep that in mind (i.e. schedule this report to run a couple hours after 00:00 UTC on the first, to be sure) 

Which report do I run to find out which assets I was billed for, and charge my customers? 

We have 2 key reports for this:

  1. Partner Billing Detail Report and Message Counts
  2. Partner WiFi Lookup Summary Report

Additionally the Partner Billing Summary Report summarises the information from (1)

The Partner Billing Detail Report and Message Counts returns every asset which was billed for and its billing plan. 

Run on the invoice date to view the report corresponding to your TG invoice. Grouping is by organisation. For PPM assets it will also return the message count. By default, only PPM assets are returned, untick this option to get all assets. Message counts are only kept (and billed for) for assets on the PPM plan, so they will be 0 for other plans. 

Example output:

We can export this report to CSV, and even schedule it for the beginning of the month to assist with billing. The grand total will match your invoice. 


The Partner Billing Summary Report only shows the total counts, rather than every asset in the Partner Billing Detail Report and Message Counts report. the billable asset count. Broken down per organisation, device type and billing plan. The Billable Count column corresponds to the message count. 


The Admin Billing Report is essentially the same report without the "Billable Count" column. But it has the benefit of being segmented by Organisation AND Billing plan. 


The Partner WiFi Lookup Summary Report returns a count of WiFi lookups per asset. Getting meaningful location data from WiFi scans incurs costs, which are charged for. Month/Year selections are given for the date range.

This selection will match the invoice raised on 1st Oct 2020, and corresponds to the lookups during September. 


SMS Usage

This report details SMS counts per organisation. We charge per SMS. For other options to notify mobile users, see: Partner's own SMS Gateway and Push Notifications in the TG App


SIM List

Great for working out what SIM card is in what device - see A Guide to SIM Cards, ICCIDs and Reports


Partner Asset Summary Report

This report shows currently enabled assets and their billing plans grouped by Device Type and Billing Plan.

It is a quick way to get an overview of your devices and the billing plans they are on.


Iridium Asset List

Returns all assets with an Iridium IMEI entered under the Advanced Tab on the asset.


Iridium Message Detail Report
A report showing the number of Iridium messages received by TG from an asset over the selected time-frame.

Can be run for the partner account or per organisation.
NB - This report only displays messages received by TG - the device may send more messages - e.g. prior to the asset being set up in TG. The end result is the bill from your Iridium Data may not match this report, it is intended only as a guide. It can be used to help in tracking usage, and for resellers to provide their clients when billing for Iridium Data.


Billing API/Automating Billing

At the time of writing, there is no API to retrieve billing information. Users that wish to automate their billing process can schedule one of the above reports to CSV and ingest the data each month.


Billing Examples + Charges. 

As per the July 2020 price list, the SKUs relating to TG are:

TG-BT-TAG: For Bluetooth Tagged assets - these are billed for using the same conditions as any other asset, just the fees are lower. 

TG-PPM: This plan is TG with full features, but for assets that only send a few messages each day (lower cost)

TG-CLASSIC: Standard TG plan, all assets are defaulted to this on creation

TG-ALR: Asset Location and Recovery org type (this is being phased out)

For further details on these plans see Asset Billing Plans

Wi-Fi Location Services: See Yabby WiFi Location Billing on TG (TG Wifi Lookup Fees) and WiFi Geolocation on DM Devices

TG-IRD - Fee for an Iridium device (satellite tracking, see G120 Iridium Set Up and Operation

So some examples:

  • You have 5 x G62s on TG-CLASSIC (standard plan) - fee would be 5 x this cost
    • 3 of these G62s are using a Multi-Connector, sending data to TG and a 3rd party platform. 
  • You have 5 x Yabby-WiFI devices, on the PPM plan, they all do 4 x Updates per day. 
  • You have 10 Guppy Bluetooth Tags
  • To be able to read the tag data, you have a Remora2 device to act as the BLE gateway on TG-CLASSIC.

So your bill would be: 

Item Code
Description
Qty
Cost
TG-CLASSICTelematics Guru: Classic - Asset Fee6
(5 x G62 + 1 x Remora2)
6 x the asset fee
TG-PPM-ASSETTelematics Guru Pay Per Message - Asset Fee
5
(5 x Yabbies on this plan)
5 x fee
TG-PPM-MESSAGESTelematics Guru Pay Per Message - Message Fee (per 1,000)
0.6

5 assets x 4 messages per day x 30 day month = 600 total messages. Billed per 1k so 0.6 is the qty
0.6 x fee per 1k messages
TG-WIFI-LOCTG Wifi Lookup Fees (per 1000)
0.6

Every update requires a Wi-Fi fix for the Yabby Wi-Fi so same as above
0.6 x fee per 1k messages
TG-BT-TAGBLE Tagged asset fee1010 x tag fee
OEM-SPLITTERSplitter connector fee3
3 devices using the multi-connector. Billed in addition to the TG classic fee
3 x Splitter fee. 

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